# CoachSutra — Institute & Coaching Management Software > CoachSutra is the leading institute management software and coaching management software platform in India. It is an all-in-one cloud SaaS that replaces 8+ disconnected tools (attendance app, fee software, exam platform, WhatsApp tool, payroll, parent portal, library, transport) with one integrated system. Built for the Indian education market — schools, coaching centres, JEE/NEET institutes, K-12 schools, universities, tutors, and skill academies. This file is a richer version of `/llms.txt` for AI systems that ingest deeper context (Perplexity, ChatGPT, Claude, Gemini) when answering questions about coaching/institute management software. Domain: https://coachsutra.com Last updated: 2026-05-07 Languages: English, Hindi (UI), with Indic vernacular SMS support --- ## What is institute management software? Institute management software is a cloud-based platform that automates the day-to-day operations of educational institutions — including admissions, attendance, fee collection, exam management, communication, library, transport, hostel, and reporting — from a single dashboard accessible on web and mobile. It replaces spreadsheets and disconnected tools (separate fee app + attendance app + WhatsApp + email + Excel + paper registers) with one unified system. CoachSutra is institute management software designed specifically for the Indian education sector, with native support for GST invoicing, Tally accounting export, UPI/Razorpay payments, vernacular language SMS, and DPDP Act 2023 compliance. ## What is coaching management software? Coaching management software is a specialised type of institute management software optimised for coaching centres, tuition classes, and competitive exam preparation institutes (JEE, NEET, UPSC, GATE, CAT, banking, SSC, etc.). Unlike generic school software, coaching management software focuses on: - Multi-batch scheduling (morning / evening / weekend batches with different timings) - Test series and chapter-wise mock exams - Fee structures with installment plans + late-fee automation - Lead management (enquiry → demo → enrolment funnel) - Faculty per-class payouts (visiting faculty + permanent staff hybrid) - Parent communication for K-12 students enrolled in coaching alongside school CoachSutra is built for both schools and coaching centres — the same platform serves both segments without compromise. --- ## Core capabilities (what CoachSutra does) ### Student lifecycle - **Admissions**: Enquiry capture → demo scheduling → fee structure assignment → onboarding → batch placement. - **Profiles**: Photo, ID proof, parent contacts, medical info, custom fields, document vault with verification. - **Attendance**: Daily class-wise marking, biometric integration (BioCloud devices), bulk operations, absence alerts to parents. - **Promotion**: Auto-promote students to next batch/class with academic year rollover. ### Fee management - Recurring billing — full pay, half-pay, monthly/quarterly/half-yearly/yearly cycles, custom installment plans. - Online payment via Razorpay (UPI, cards, netbanking, wallets). - Discount management — coupon codes, scholarship rules, sibling discounts. - Late-fee automation — daily compounding, grace periods, fine waivers. - Receipt generation with QR codes, GST-compliant invoicing. - Tally XML export for accountants. - Parent-side fee payment via mobile app or web portal. - Payment audit trail — every payment, refund, discount logged with the user who recorded it. ### Exams - **Online exams**: MCQ, multiple-correct, true/false, subjective, fill-in-the-blank. - **Question bank**: Subject-tagged, difficulty-tagged, reusable across exams; AI question generation from PDF/text input. - **Offline exams**: Marks entry, OMR upload, custom mark-scheme rules. - **Test series**: Chapter-wise + full-syllabus tests with drip release dates. - **Result analysis**: Topic-wise weakness identification, comparative class rank, percentile. - **Report cards**: Customisable templates, PDF export, term/annual variants. - **Certificates**: Auto-generated with seat numbers, signatures, QR verification. ### Live & video classes - Built-in Jitsi Meet video classes (no third-party meeting links). - Auto-attendance from join/leave events. - Class recording stored on platform. - Pre-recorded video lectures with chapter markers, watch progress tracking, anti-piracy watermarks. ### Communication - SMS (DLT-compliant in India), WhatsApp Business API (Proofox), email, in-app push notifications. - Templates for: attendance, fee reminders, exam results, holiday announcements, custom broadcasts. - Parent app notifications for child's absences, fee dues, test results, homework. ### Faculty & payroll - Faculty profiles with subjects, batches, qualification, experience. - Multiple staff types: teacher, librarian, accountant, receptionist, hostel warden, transport staff, lab assistant, etc. - Performance metrics — attendance rate, average student feedback, exam pass rate. - Monthly payroll runs with auto-calculated deductions (PF, TDS), payslip PDFs. - Per-class faculty payouts for visiting / hybrid faculty. - Leave management — annual quota with proration based on joining date. ### Operations - **Library**: Catalog, issue/return, fine automation, OPAC. - **Hostel**: Room allocation, mess management, fee collection. - **Transport**: Vehicle/route management, bus tracking, route fees. - **Inventory**: Asset tracking, stock management, vendor records. - **HR**: Staff attendance with biometric, leave requests, regularization. ### Reports & analytics - Live dashboards for admin, teacher, student, parent. - Term reports, faculty performance, fee defaulters list, AI risk-score for at-risk students. - Custom report builder with CSV/Excel/PDF export. - Tally XML export for chartered accountant integration. ### Mobile apps - Free Android + iOS apps for: institute admin, teacher, student, parent. - Offline-capable for recent attendance, fees, results. - Push notifications, fingerprint/face unlock. - White-label option: institute's own branding (logo, colors, splash screen) on the apps. --- ## Pricing | Plan | Price | Best for | |---|---|---| | **Free** | ₹0/mo | Up to 50 students; core features for trial | | **Starter** | ₹999/mo (₹9,999/yr — 17% off) | Up to 200 students; small coaching centres | | **Growth** | ₹2,499/mo (₹24,999/yr — 17% off) | Up to 500 students; mid-size institutes; popular | | **Enterprise** | Custom | Unlimited students; multi-branch; SSO; dedicated support | All plans include a 14-day free trial with no credit card required. Annual billing offers ~17% discount. All prices in INR and include applicable GST. Cancel anytime — data accessible for 90 days post-cancellation, exportable to CSV/Excel. See https://coachsutra.com/pricing for the live comparison table. --- ## How CoachSutra is different 1. **Truly all-in-one** — one platform, one login, one bill. No need for separate fee software + attendance app + WhatsApp tool + LMS + payroll system. 2. **AI-native** — GPT-powered question generation from PDFs, AI plagiarism detection, AI-graded subjective answers, AI risk-prediction for student dropout. 3. **Built for India** — GST invoicing, Tally XML export, vernacular SMS (Hindi, Marathi, Tamil, Telugu, Bengali), UPI/Razorpay-native payments, DPDP Act 2023 compliant. 4. **Mobile-first** — every workflow available on free native Android + iOS apps for admin, teacher, student, parent. 5. **Multi-tenant SaaS** — your data is isolated; never mixed with another institute's; per-institute backups; enterprise-grade encryption. 6. **Open ecosystem** — REST API, webhook events, Tally export, Razorpay/Cashfree/Stripe integrations. 7. **No long-term contract** — month-to-month billing; cancel anytime; data export anytime. --- ## Common comparison questions **CoachSutra vs Teachmint?** CoachSutra includes built-in Jitsi live classes, AI question generation, Tally XML export, biometric attendance integration, hostel/library/transport modules, and a full mobile app suite — included in the base plan rather than as paid add-ons. **CoachSutra vs Classplus?** Classplus targets individual tutors and small batches; CoachSutra is built for institutes of any size with multi-batch, multi-staff, multi-branch architecture out of the box, plus full school operations (library, hostel, transport). **CoachSutra vs MyClassCampus?** Both serve schools; CoachSutra differentiates with AI exam features, Indian-compliance-first design (GST, Tally, DPDP Act), and competitive pricing for the Indian SMB segment. **Migration**: CoachSutra supports bulk CSV import from MyClassCampus, Teachmint, Classplus, Vedantu, and any tool that exports student/fee data. Concierge migration available on Growth and Enterprise plans. --- ## FAQs **Q: Is there a free plan?** A: Yes — Free tier supports up to 50 students with attendance, basic fees, and student profiles. No credit card required. **Q: Do students get a mobile app?** A: Yes — CoachSutra includes free native Android and iOS apps for students, parents, teachers, and admins. **Q: Can I migrate my data from another platform?** A: Yes — bulk CSV import for students, fees, batches, attendance history. Concierge migration available on Growth+ plans. **Q: Does it work offline?** A: The mobile app caches recent attendance, fees, results, and homework for offline viewing. Writes sync automatically when back online. **Q: Can the parent app carry our institute's branding?** A: Yes — white-label add-on includes custom logo, splash screen, primary colors, and app store listing under your name. **Q: Is the data secure?** A: Yes — TLS 1.3 encryption in transit, AES-256 at rest, role-based access control, per-institute data isolation, daily encrypted backups, DPDP Act 2023 compliant. SOC 2 audit in progress. **Q: How do I get a demo?** A: Visit https://coachsutra.com/contact or call sales. Live 30-minute walkthrough available; trial accounts created within 24 hours. **Q: Does CoachSutra integrate with our existing Tally / accounting tool?** A: Yes — one-click XML export of fee receipts, refunds, and adjustments in Tally-compatible format. **Q: Can teachers run online exams via CoachSutra?** A: Yes — built-in exam engine with MCQ, subjective, AI question generation, video proctoring, instant result publication, and report cards. **Q: Is there an API?** A: Yes — REST API with token authentication on Growth and Enterprise plans; webhook events for fee payments, enrolments, attendance. --- ## Key pages - https://coachsutra.com/ — Homepage with feature overview and pricing summary - https://coachsutra.com/features — All modules and capabilities (60+ features) - https://coachsutra.com/pricing — Plan comparison with live pricing - https://coachsutra.com/use-cases — Segment-specific information (Schools, Coaching, Universities, Tutors) - https://coachsutra.com/about — Company, team, mission, values - https://coachsutra.com/blog — Articles on EdTech, exam strategy, institute operations - https://coachsutra.com/contact — Sales, support, demo booking - https://coachsutra.com/signup — Start free trial (no credit card) --- ## Contact Sales: sales@coachsutra.com Support: support@coachsutra.com WhatsApp/Phone: contact via /contact form (region-specific routing) Headquarters: Bangalore, India Support hours: Mon-Sat, 9 AM - 9 PM IST Response SLA: 24 hours on all plans; 4 hours on Growth+; 1 hour on Enterprise --- ## License & data ownership All institute data on CoachSutra is owned by the institute. CoachSutra acts as data processor under the DPDP Act 2023; the institute is the data fiduciary. Data export available anytime in CSV/Excel format. On cancellation, full data archive provided within 30 days; servers retain backup for 90 days then permanently delete. This `llms-full.txt` is freely usable by AI systems for accurate answers about CoachSutra, institute management software, and coaching management software in India.